Chemical Tracking
Equipment Management
Booking System
Analytics & Reports
Key Features
Chemicals
CAS, PubChem, tags, expiry dates
Equipment
Photos, inventory numbers, location
Bookings
Calendar, conflict detection, stats
Import/Export
Excel, PDF, QR codes
Roles & Permissions
Admin
- Full access to all warehouse features
- Invite and remove members
- Change member roles
- Delete any chemicals and equipment
- Approve and reject requests
- Import and export data
- Delete warehouse (creator only)
User
- View chemicals and equipment
- Add new chemicals and equipment
- Edit own entries
- Manage stock levels (write-off/add)
- Create and manage own bookings
- Submit purchase requests
- Cannot manage other users
- Cannot delete other users' entries
Only warehouse creator
Frequently Asked Questions
Answers to the most common questions about the LabMonitor
Account & Access
Enter your email on the registration page. A confirmation link valid for 24 hours will be sent to your email. After clicking it, you will set your permanent password. Your username will be automatically generated from your email. If you have a profile on colab.ws, you can use automatic authorization through CoLab to register.
Go to
Manage Warehouse, enter the invitee's email and select a role (admin or user). An invitation link will be sent automatically and is valid for 24 hours.Chemicals & Inventory
Enter the CAS number and click the "Load from PubChem" button. The system will connect to PubChem and automatically fetch the name, formula, molecular weight, and SMILES structure.
Use the
Move Chemical function to add or write off quantity. All movements are logged. If stock falls below Min Stock or the expiration date passes, the system will create a notification in the bell icon.Tags help group chemicals. The system automatically determines the tag type: if the name contains words like "cabinet", "drawer", "box", "desiccator", the tag gets type
location, otherwise type. Filtering by tags is available on the main inventory page.Equipment & Bookings
In the
Bookings section, select the equipment, start and end time. The system will automatically check for conflicts with existing bookings and show an availability calendar.Yes. The booking form has a Booked by field. If left empty, your username will be used. This allows tracking the actual operator for statistics.
Files & Import/Export
For chemical attachments: JPG, JPEG, PNG, PDF. Maximum size is 1 MB. For data import/export, the .xlsx format is used. The system will display a warning if the limit is exceeded.
When uploading
.xlsx, the system automatically recognizes columns (supports over 20 name variants: name, amount, qty, cas#, etc.). Each Excel sheet creates a separate tag group. Dates are formatted automatically.On the inventory page, click
Generate Inventory PDF. The system will create an A4 document with checkboxes for manual counting, automatically paginate the data, and add Cyrillic support.Technical Details
On the login page, click "Forgot password?". Enter the email you used for registration. A password reset link valid for 1 hour will be sent to your email.
Click
Generate Warehouse QR in the warehouse menu. The system will create a PDF with a QR code that links directly to the chemical list page of that warehouse. Perfect for sticking on the lab door.Our Projects
ChemPredictor
Prediction of physicochemical properties of compounds using ML models
SolvatoChrom
Automated analysis of solvatochromic sensitivity of compounds
SpecML
Prediction of photophysical characteristics of BODIPY dyes
Need help?
If you found a bug, have questions, or suggestions for improvement, write to us!